DEPARTMENT OF CORRECTIONS, APPELLANT,
v.
LEON GANDY, APPELLEE
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The Department of Corrections appealed a Career Service Commission order reinstating a former employee with back pay after the Commission found the dismissal defective due to hand delivery rather than certified mail notice. The appellate court reversed, holding that absent actual prejudice, the failure to use certified mail does not invalidate a dismissal when the employee received actual notice and timely appealed.
The court held that the certified mail requirement is not a jurisdictional prerequisite to a valid dismissal. Absent actual prejudice to the employee, substitution of personal delivery for certified mail cannot invalidate dismissal action. The Commission's conclusion that it lacked jurisdiction was erroneous; the Commission had jurisdiction but may consider whether actual prejudice resulted from the manner of notice.
[1] A Career Service Commission cannot invalidate a dismissal action based solely on the manner of notice delivery absent a showing of prejudice to the employee.
[2] Personal delivery of a dismissal notice, rather than certified mail, is not a jurisdictional defect that invalidates the dismissal if the employee received timely notice…
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Join FLexlaw to unlock all legal intelligence“absent prejudice, a substitution of personal delivery for certified mail cannot invalidate dismissal action”
States the core holding that procedural defects in notice delivery do not invalidate dismissal without actual prejudice to the employee.
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Join FLexlaw to unlock all legal intelligenceLeon Gandy, a Department of Corrections employee, was dismissed by letter notice delivered personally on December 9, 1977. Gandy timely appealed to th…
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ROBERT P. SMITH, Jr., Acting Chief Judge.
The Department of Corrections appeals from a Career Service Commission order of February 6, 1979, purporting to grant a “motion to dismiss” by Gandy, a former employee of the Department of Corrections, who appealed from the Department’s action on December 9, 1977, dismissing him. After much discovery and other proceedings spanning 23 months, and in mid-hearing on the merits, the Commission itself raised a question of its own jurisdiction and concluded it had none because Gandy’s dismissal by letter-notice on December 9, 1977, was defective in the form of its delivery to Gandy. Notwithstanding the Commission’s conclusion that it had no jurisdiction, the Commission ordered that Gandy be reinstated “with back pay and all other benefits” and an attorney’s fee.
In effect the Commission has not denied its own jurisdiction but has found a “jurisdictional” defect in Gandy’s dismissal by the Department. The asserted fatal defect in the Department’s dismissal was that the Department delivered the written dismissal notice to Gandy personally on the day of his dismissal, and did not send Gandy the notice by certified mail, return receipt requested. Section 110.061(2)(b), Florida Statutes (1977), provides:
Written notice of such appeal shall be filed with the commission within 20 days from the date on which the notice of suspension, reduction in pay, transfer, layoff, demotion, or dismissal is received by the employee. All notices to the employee shall be in writing sent by certified mail with return receipt requested.
The Department of Administration has interpreted Section 110.061(2)(b) as requiring notices of dismissal to be mailed in the manner described, and has promulgated Fla.Admin.Code R. 22A-10.05(2):
Each notice of suspension, reduction in pay, transfer, layoff, demotion or dismissal shall be in writing and such notice shall:
(a) Be sent to the employee by certified mail, return receipt requested, within 5 workdays from the date the action was taken.
(b) Advise the employee of the action taken, the reason for such action, and of the employee’s right to appeal the action to the Career Service Commission.
The Commission appears to have regarded the mailing of the dismissal notice, by certified mail, return receipt requested, as a jurisdictional act, that is, one without which no valid dismissal may be effected. We disagree. In this case Gandy received by hand delivery the dismissal notice on the day he was dismissed; he timely appealed; he claimed no prejudice in fact as a result of having received the notice by hand; and he did not assert, in his notice of appeal to the Career Service Commission, that his dismissal was unjustified or irregular because of the manner in which the dismissal notice was delivered to him.1 We do not doubt the benefits of certified, receipted mail in demonstrating notice for purposes of fixing the time for appeal; and we do not foreclose the Commission from finding some other form of prejudice in fact in the failure to mail timely notice of dismissal. But absent prejudice, a substitution of personal delivery for certified mail cannot invalidate dismissal action. See Section 120.68(8), Florida Statutes (1977); Florida Dept. of Environmental Regulation v. Florida Career Service Comm’n, 344 So. 2d 1292 (Fla. 1st DCA 1977). The Commission’s order is REVERSED and the cause remanded for further proceedings.
ERVIN and BOOTH, JJ., concur. .Gandy’s appeal notice on a Commission form stated:
I feel this action is unjustified and wish to appeal it to the Commission because:
1. The action is solely the result of my winning the District Court of Appeal suit on November 17, 1977 and the Mandate down December 7, 1977.
2. The reasons assigned for termination are contrived, without factual support, and are the result of an effort to harrass me from my career service position.
3. My record is good. This termination took place a few days before I completed 5,000 days with the agency, and was intended to deny me the benefits of that tenure.
Cases With Similar Vibessemantic neighbors from the corpus
Citator
Cited By
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Hadley v. Dep't OF Admin., 392 So. 2d 1023 (Fla. 5th DCA 1981)…in 20 calendar days from the date of receipt of notice from the agency, advise the State Personnel Director in writing of the employee’s desire to appeal the agency’s action to the Career Service Commission. . In Department of Corrections v. Gandy, 374 So. 2d 1081 (Fla. 1st DCA 1979), the court held that even though an employee’s dismissal notice had been delivered personally rather than by certified mail as required by statute, his dismissal could still be effected absent a showing of prejudice. The court di…
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State v. State, 388 So. 2d 17 (Fla. 4th DCA 1980)…position because the appellant failed to comply with the certified mail provision of Section 110.061(2)(b), Florida Statutes (1977) and Fla.Admin.Code Rule 22A-10.05(2). We reverse the order on the authority of Department of Corrections v. Gandy, 374 So. 2d 1081 (Fla. 1st DCA 1979) which we hereby adopt. This cause is remanded for further proceedings concerning the other grounds raised by the employee in his appeal to the Commission. MOORE, HERSEY and HURLEY, JJ., concur.…
Authorities Cited
- Fla. Dep't of Env't Reg. v. Fla. Career Serv. Comm'n, 344 So. 2d 1292 (Fla. 1st DCA 1977)