DEPARTMENT OF CORRECTIONS, APPELLANT,
v.
CAREER SERVICE COMMISSION AND MAXIE KELLY, APPELLEES

Fla. 1st DCA | 1983-03-29
No. AN-9
JOANOS, J., concurs., WENTWORTH, J., dissents with opinion.
429 So. 2d 1244 Florida District Court of Appeal, First District (1983) Caution
Cited by 10 cases

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Synopsis

The Department of Corrections appeals a Career Service Commission order that prohibited it from retroactively collecting salary overpayments made to employee Kelly due to an administrative error. The court reverses, holding that the Commission lacked subject matter jurisdiction because salary overpayment recovery does not constitute a "reduction in pay" under the statute governing the Commission's authority.


Holding

The court held that (1) the Department's notice of appeal was timely because the motion for rehearing tolled the rendition date under Rule 9.020(g), Fla.R.App.P., and (2) the Commission lacked subject matter jurisdiction because the Department's action to recover salary overpayments does not constitute a "reduction in pay" under section 110.305(3), which defines the Commission's jurisdiction.


Headnotes

[1] A motion for rehearing filed with an administrative agency authorized to entertain such motions tolls the rendition date of the agency's final order for purposes of appel…

[2] The filing of a timely motion for rehearing with an administrative agency that is authorized by rule or statute to entertain such motions postpones the rendition date of…

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Key Quotes

“The commission shall hear appeals arising out of any suspension, reduction in pay, transfer, layoff, demotion, or dismissal of any permanent employee in the State Career Service System.”

Establishes the statutory scope of the Commission's subject matter jurisdiction, which does not include salary overpayment recovery.

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Facts & Procedural History

Kelly received a salary increase in September 1980 that the Department later discovered exceeded DOA-authorized limits. The Department corrected the e…

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Opinion of the Court
SHIVERS, Judge.

SHIVERS, Judge.

The Department of Corrections (Department) appeals an order from the Career Service Commission (Commission) prohibiting the Department from retroactively collecting from Appellee Kelly Salary overpay-ments which were paid to him as a Department employee. We reverse.

In September 1980, Kelly received a salary increase which the Department later discovered placed Kelly’s salary above that authorized by directives from the Department of Administration (DOA). The Department corrected the salary error effective June 18, 1981, by ordering a reduction in Kelly’s salary and by requesting Kelly to make arrangements for the repayment of the past salary overpayments. Kelly then appealed this action to the Commission.

On February 16, 1982, the Commission issued an order finding that Kelly had been receiving salary overpayments from September of 1980 until the Department corrected the salary error on February 16, 1982. The Commission further found that while the Department had the authority, pursuant to Rule 22K-10.05(2)(d), Fla.Admin.Code, to correct Kelly’s salary prospectively, it did not have the authority to retroactively reduce his salary during the period in which he was receiving salary overpayments. On that basis, the Commission concluded that the Department was prohibited from recovering any salary overpayments which were made to Kelly during the period between September 1, 1980, and June 18, 1981.

On February 26, 1982, the Department petitioned the Commission for reconsideration on the ground that Rule 22K-10, Fla.Admin.Code, was applicable to the case and obligated the Department to attempt to reclaim the salary overpayments.

On June 3, 1982, the Commission issued an order denying reconsideration, stating that “[t]he State of Florida and its agencies, including the Department of Corrections, are es-topped from collecting, or attempting to collect, any alleged overpayments of salary” from Kelly. Thereafter, the Department filed a notice of appeal to this court on June 24, 1982.

On appeal, Kelly contends, citing our decision in Systems Management Association v. State, 391 So. 2d 688 (Fla. 1st DCA 1980), that this court is without jurisdiction to hear the appeal because the Department failed to file a notice of appeal within 30 days of the rendition of the Commission’s original order. We disagree.

Rule 9.020(g), Fla.R.App.P., defines rendition of an order as:

the filing of a signed, written order with the clerk of the lower tribunal. Where there has been filed in the lower tribunal an authorized and timely motion for new trial or rehearing ... the order shall not be deemed rendered until disposition thereof, (emphasis added)

In view of the fact that Florida Rules of Appellate Procedure define a lower tribunal as including an administrative agency, we believe that the tolling provision of Rule 9.020(g) is applicable to final agency action where the agency involved is authorized by rule or statute to entertain motions for rehearing. This view is supported by the Committee Note following Rule 9.020, which states that:

where the lower tribunal is an administrative agency whose rules of practice denominate motions identical to those listed by a different label, the substance of the motion controls and rendition is postponed accordingly.

In this case, Rule 22M-2.13, Fla.Admin. Code, clearly authorizes the Commission to entertain motions for rehearing. Based on this fact, as well as our interpretation of Rule 9.020(g), Fla.R.App.P., we hold that by filing a timely motion for rehearing, the Department tolled the rendition date of the Commission’s final order until the Commission disposed of the motion for rehearing. Since the Department filed its notice of appeal within 30 days of the disposition of the motion for rehearing, the notice of ap peal was timely, and therefore, the jurisdiction of this court was properly invoked.

Our holding in this case does not conflict with our holding in Systems Management. In Systems Management, this court reiterated the general rule that in order to toll the rendition date of a final order pursuant to Rule 9.020(g), Fla.R.App.P., the motion for rehearing must be both “timely and authorized.” There, the final order was issued by a DOAH Hearing Officer, and Systems Management filed a petition for rehearing which was subsequently denied by order of the hearing officer. Since neither the Florida Statutes nor the model rules of procedure authorized such hearing officers to entertain motions for rehearing, this court held that the motion for rehearing did not toll the rendition date of the final order pursuant to Rule 9.020(g).

Based on that finding, we accordingly dismissed Systems Management’s appeal as untimely because the notice of appeal was not filed within 30 days of the rendition of the original order of the hearing officer. Our holding in Systems Management did not address the factual situation presented here where the administrative agency is authorized by rule to entertain motions for rehearing. For that reason, our holding in this case is not controlled by our holding in Systems Management, and the two do not conflict. We do not address the validity of the Commission’s rule as it has not been raised as an issue on appeal.

We next address the Department’s contention that the order of the Commission should be reversed because the Commission was without subject matter jurisdiction to review the action taken by the Department against Kelly. Specifically, the Department contends that while the Commission has jurisdiction over actions taken by the Department which involve “reductions in pay,” the Commission does not have jurisdiction over Department action where, as here, the Department attempts to recover “salary overpayments.” We agree.

The subject matter jurisdiction of the Commission is established by statute in section 110.305(3), which provides that:

The commission shall hear appeals arising out of any suspension, reduction in pay, transfer, layoff, demotion, or dismissal of any permanent employee in the State Career Service System.

Even though the Department’s action could result in a net reduction in Kelly’s pay if the Department were successful in recovering the salary overpayments from him, we do not believe that such action by the Department is properly classified as a “reduction in pay.” We cannot conclude that the Legislature intended to give a career service employee, such as Kelly, the right to file a grievance appeal before the Commission any time the State attempts to recover salary overpayments which were paid as a result of an administrative or clerical error. In this case, the Department’s action was not in any way motivated by a disciplinary purpose. Instead, the sole purpose behind the Department’s action was to rectify an administrative error which resulted in Kelly receiving an unlawful salary. Where, as here, there is no question that the Department’s action in attempting to recover salary overpayments is the result of an administrative or clerical oversight rather than any disciplinary action, we hold that the Department’s action does not fall within the scope of the Commission’s jurisdiction. We believe that, under these circumstances, the proper forum for Kelly to pursue review of the Department’s action is by way of a 120.57 proceeding as a substantially affected person.

For the above reasons, we reverse.

JOANOS, J., concurs.

WENTWORTH, J., dissents with opinion.

Dissent
WENTWORTH, Judge,

WENTWORTH, Judge,

dissenting.

I would dismiss the appeal as untimely because Chapter 120, Florida Statutes, does not authorize tolling of the period for appeal of final agency action by any motion. Since the statute affirmatively defines finality of an order1 without qualification or delegation of authority to redefine by rule,2 I would conclude that the rule in question does not have that effect, however useful the rule may be in prescribing a procedure for reconsideration subject to the statutory standards of finality for appeal purposes.

. An administrative rule may not enlarge the provisions of the Florida Statutes. Seitz v. Duval County School Board, 366 So. 2d 119 (Fla. 1st DCA 1979).

. § 120.52(9): “... when reduced to writing and filed with the clerk.”


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Cited By

  • Dep't OF Corr. v. Saulter, 742 So. 2d 368 (Fla. 1st DCA 1999)
    …gly. [*369] We have applied these principles in City of Hollywood v. Public Employees Relations Commission, 432 So. 2d 79 (Fla. 4th DCA 1983) (holding PERC’s reconsideration rule valid), and in Department of Corrections v. Career Service Commission, 429 So. 2d 1244 (Fla. 1st DCA 1983) (assuming career service commission’s reconsideration rule valid, absent challenge), as well as in Systems Management Associates, Inc. v. State Department of Health and Rehabilitative Services, 391 So. 2d 688 (Fla. 1st DCA 1980),…
  • NEW v. Dep't of Banking & Fin., 554 So. 2d 1203 (Fla. 1st DCA 1989)
    …ing in the rules specifies that § 120.57 proceedings are available when an overpayment dispute rises to the level of affecting the substantial interests of a party, but case law so provides. In Department of Corrections v. Career Service Commission, 429 So. 2d 1244, 1246 (Fla. 1st DCA 1983), this court held that when an administrative error results in a salary overpayment, the proper avenue for the employee to pursue a review of the employer’s actions attempting to collect the overpayment is by way of a § 120.…
  • Dep't OF Corr. v. Korpinen, 436 So. 2d 308 (Fla. 1st DCA 1983)
    …s from retroactively collecting, or attempting to collect, salary overpayments made to Department employees, Korpinen and Wood, which stemmed from clerical errors. We find our recent opinion in Department of Corrections v. Career Service Commission, 429 So. 2d 1244 (Fla. 1st DCA 1983) to be directly controlling and agree, as stated in that opinion, that where the Department attempts to recover salary overpayments resulting from clerical error and no reduction in pay or disciplinary action is involved, the Comm…

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