TIMES PUBLISHING COMPANY, A FLORIDA CORPORATION, D/B/A THE ST. PETERSBURG TIMES, APPELLANT,
v.
RICHARD AKE, AS CLERK OF THE CIRCUIT COURT OF HILLSBOROUGH COUNTY, FLORIDA, APPELLEE
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The Times Publishing Company appealed a trial court's denial of attorney's fees under Florida's Public Records Act, claiming the Clerk of the Circuit Court unlawfully refused to provide certain records. The court affirmed, holding that the Public Records Act does not apply to judicial records or to the clerk acting in his capacity as the court's record keeper, since the judiciary is a coequal branch of government not subject to the Act's requirements.
The Public Records Act does not apply to judicial records or to the clerk in his capacity as the court's record keeper. The judiciary, as a coequal branch of government, is not an "agency" subject to the Act. The clerk, when performing duties derived from article V of the Florida Constitution, acts as an arm of the court and is immune from the legislature's supervisory authority, with judicial record access governed exclusively by Florida Rule of Judicial Administration 2.051.
[1] The Public Records Act does not apply to judicial records.
[2] The judiciary, as a coequal branch of government, is not an "agency" subject to the Public Records Act.
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Join FLexlaw to unlock all legal intelligence“the definition of agency in section 119.011, while not intended to apply to the legislature, was intended to apply to executive branch agencies and their officers and to local government entities and their officers; the definition applies particularly to those entities over which the legislature has some means of legislative control”
Establishes that the Public Records Act applies only to entities subject to legislative control, not coequal branches of government
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Join FLexlaw to unlock all legal intelligenceOn March 12, 1992, the Times demanded copies of magnetic computer tapes containing probate, guardianship, trust, mental health, and criminal justice d…
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PATTERSON, Judge.
Times Publishing Company (the Times) appeals from the trial court’s final order which denies its claim for attorney’s fees pursuant to the Public Records Act, chapter 119, Florida Statutes (1991).1 We affirm because chapter 119 does not apply to judicial records nor to the clerk of the circuit court in his capacity as the court’s record keeper.2
On March 12, 1992, the Times made a demand, pursuant to chapter 119, on Richard Ake (the Clerk), as Clerk of the Circuit Court of Hillsborough County, for copies of magnetic computer tapes comprising the entire probate, guardianship, trust, and mental health database. The Times also demanded the entire Hillsborohgh County Criminal Justice Information database. The Clerk responded by instituting an action for declaratory relief. In count I, he sought a determination as to whether he was subject to chapter 119 in his capacity as the court’s record keeper. Subsequent counts dealt with issues arising from copying and providing records maintained on computer tapes. The Times counterclaimed, seeking mandamus and in-junctive relief. During the course of the litigation, the bulk of the information requested was furnished to the Times in an acceptable format. The Times withdrew its demand for additional information and the case was settled in all regards except the Times’ claim for attorney’s fees under section 119.12, Florida Statutes (1991).
That section provides that attorney’s fees shall be assessed against any agency which is found in a civil action to have unlawfully refused to permit a public record to be examined or copied.
The trial court denied the claim for attorney’s fees, finding that the Clerk’s initial refusal was justified. The court did not reach the issue of whether chapter 119 applied to the Clerk as the court’s record keeper.
Section 119.011(1), Florida Statutes (1991), defines “public records” as all material “regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.” In Locke v. Hawkes, 595 So. 2d 32 (Fla.1992), the supreme court held that the legislature was not an “agency” which is subject to the Public Records Act. See § 119.011(2), Fla.Stat. (1991). The court explained:
We find that the definition of agency in section 119.011, while not intended to apply to the legislature, was intended to apply to executive branch agencies and their officers and to local government entities and their officers; the definition applies particularly to those entities over which the legislature has some means of legislative control, including counties, municipalities, and school boards, and state agencies, bureaus, and commissions, and private business entities working for any of these public entitles and officials.
Likewise, the judiciary, as a coequal branch of government, is not an “agency” subject to the supervision or control by another coequal branch of government. See Chiles v. Children A, B, C, D, E, and F, 589 So. 2d 260 (Fla.1991). Thus, chapter 119 does not apply to the judiciary or judicial records.
The judiciary has the inherent power and duty to maintain its records and to determine the manner of access to those records. Johnson v. State, 336 So. 2d 93 (Fla. 1976). The supreme court has exercised that power by enacting Florida Rule of Judicial Administration 2.051, which governs public access to the records of the judicial branch and its agencies. Rule 2.051 specifies which records are to be made public and the procedure for seeking review of a denial for access to such records. Nevertheless, the Times argued in the trial court that the Clerk, as a county constitutional officer, is subject to chapter 119 even though he maintains the judiciary’s records. This argument is incorrect because of the unique dual capacity of the clerk’s office.
The office of the clerk of the circuit court derives its powers and authority from two articles of the Florida Constitution. Article VIII, section 1(d), of the Florida Constitution provides that the clerk is a county officer who shall be “ex officio clerk of the board of county commissioners, auditor, recorder and custodian of all county funds.” In the exercise of these nonjudicial duties, the clerk is an autonomous elected county officer not subject to the direction or control of the court. Article V, section 16, establishes the office of clerk of the circuit court within the judicial framework. That section further provides that the office may be divided into two offices by general or special law. Absent such division, the clerk must act in a dual capacity. See Alachua County v. Powers, 351 So. 2d 32 (Fla.1977).
In the performance of his duties as the court’s record keeper, the clerk is a ministerial officer of the court devoid of discretion. Corbin v. State ex rel. Slaughter, 324 So. 2d 203 (Fla. 1st DCA 1975).
The court has the inherent and exclusive constitutional authority over its agencies who act in its behalf. See The Florida Bar, 398 So. 2d 446 (Fla.1981).
The clerk, when acting in the exercise of his duties derived from article V is acting as an arm of the court and, as such, is immune from the supervisory authority of the legislature.
Thus, chapter 119 does not apply to the clerk in such capacity and the access to judicial records under his control is governed exclusively by rule 2.051.
Since the Clerk is not subject to chapter 119 with regard to judicial records, the trial court did not err in denying the Times’ request for attorney’s fees under the Act.
Affirmed.
PARKER, A.C.J., and BLUE, J., concur. . The Times also seeks review of a pretrial order denying its motion to dismiss the Clerk’s declaratory relief action. Because the parties settled all issues in litigation except the matter of attorney’s fees, that issue is not properly before us.
. This issue 'was argued extensively before the trial court, but did not form the basis of that court’s ruling.
We grant Times Publishing Company’s motion for rehearing only to the extent that we add to our opinion issued June 29, 1994, the following certified question. The motion is otherwise denied.
We certify to the supreme court the following question which we determine to be of great public importance:
ARE THE COURT RECORDS MAINTAINED BY THE CLERK OF THE CIRCUIT COURT SUBJECT TO THE INSPECTION AND COPYING REQUIREMENTS OF CHAPTER 119 OF THE FLORIDA STATUTES?
PARKER, A.C.J., and BLUE, J., concur.
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WFTV, Inc. v. Wilken, 675 So. 2d 674 (Fla. 4th DCA 1996)…, chapter 119 does not apply to the clerk in such capacity and the access to judicial records under his control is governed exclusively by rule 2.051 [of the Rules of Judicial Administration], 660 So. 2d at 257 (quoting Times Publishing Co. v. Ake, 645 So. 2d 1003, 1005 (Fla. 2d DCA 1994)). Ake stands for the proposition that access to judicial records under the clerk’s control is governed exclusively by the supreme court. Contrary to appellants’ position, charging a fee for copying judicial records does not…
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Times Publ'g Co. v. AKE, 660 So. 2d 255 (Fla. 1995)…OVERTON, Justice. We have for review Times Publishing Co. v. Ake, 645 So. 2d 1003 (Fla. 2d DCA 1994), in which the district court held that chapter 119, Florida Statutes (1991), does not apply to judicial records maintained by the clerk of the circuit court because the clerk’s duties are derived from article V of the Florida Cons…
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Zoba v. The City OF Coral Springs, 189 So. 3d 888 (Fla. 4th DCA 2016)…652. “The office of the clerk of the circuit court derives its powers and authority from ... the Florida Constitution_Ar-ticle V, section 16, establishes the office of clerk of the circuit court within the judicial framework.” Times Pub. Co. v. Ake, 645 So. 2d 1003, 1004-05 (Fla. 2d DCA 1994). Two prerequisites must be met for judicial immunity to apply: “(1) the ruling in question [must be] a ‘judicial act;’ and (2) there [must be] jurisdiction to issue the ruling,” Fuller, 50 So. 3d at 28 (cita [*891] tions…
Previewing 3 of 8 citing cases — full citator treatment, depth of discussion, and citing context are member features.
Join FLexlaw to unlock all legal intelligenceAuthorities Cited
- Lawton Chiles v. Children A, 589 So. 2d 260 (Fla. 1991)
- Johnson v. State, 336 So. 2d 93 (Fla. 1976)
- Dick Locke v. Hawkes, 595 So. 2d 32 (Fla. 1992)
- Alachua Cnty. v. Powers, 351 So. 2d 32 (Fla. 1977)
- THE Fla. BAR. In Re Advisory Opinion Concerning the Applicability OF Chapter 119, 398 So. 2d 446 (Fla. 1981)
- Corbin v. State of Fla. ex rel. S. Morgan Slaughter, 324 So. 2d 203 (Fla. 1st DCA 1975)